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Corporate event planning is stressful at any time, but especially as the year draws to an end. Around this time, these events are intended to help boost final quarter sales, create partnerships for the coming year, and promote establish your brand as an authority in the field. Successful corporate events like conferences or banquets can open the doors to important business opportunities, while less successful ones can make that journey more difficult. As the event planner for a major corporate event, the pressure is on from conception to execution. Where do you even start planning? How do you decide important details like corporate event catering or venue for such a large party? Don’t worry! This list of 15 key points for planning any corporate event will guide you through the entire process.
Stage One: Eight Months to One Year Before the Event
The first and most important tip for planning an amazing corporate event is to give yourself enough time to do so. Greatness doesn’t happen overnight, and that includes planning a great party. Begin your planning at least eight months beforehand; larger, more extravagant events may take up to a year to plan properly. During this earliest stage, focus on:
Stage Two: Three to Four Months Out
As your chosen date gets closer, it’s important not to wait too long to begin finalizing the finer details. This is when everything gets ironed out and you set your corporate event apart from any competitors.
Stage Three: The Final Countdown
About one week before the corporate event, it’s crunch time. Now is when you finalize any last-minute details and changes and set everything in stone. While this time can be frantic, make sure to:
Send Reminders: it may have been some time since your guests RSVP’d. Make sure they have enough time to finalize their own plans to attend.
Boost Online Promo: if you want more of a general audience, the week leading up to your corporate event is a great time to boost online visibility. Boost your Facebook event or other online event ads. If you have radio or television presence, be sure to use this to your advantage as well.
Finalize the Schedule and Communicate Details: be sure vendors and caterers know when they are expected to be at the venue for set up. You may also need to follow up with speakers or entertainment to ensure their allotted time is sufficient and they are prepared.
Test Equipment and Get Back Ups: Murphy’s law says whatever can go wrong, will go wrong, so be prepared. If you are using projections or microphones, test the equipment a day or two beforehand to make sure it is in working order. It’s also a good idea to have back up HDMI cables, chargers, and power cords in case something happens the day of your corporate event. It is always better to be over prepared in these situations.
Enjoy Yourself: after spending so much time planning this event, take your time to enjoy your hard work! Mingle, network, and be sure to get a taste of what Chima Steakhouse catering has to offer.
If you are planning an upcoming corporate event, let Chima Steakhouse help take some of the pressure off your shoulders. Call our reservation department to book your event in Uptown Charlotte, Fort Lauderdale, Center City, Philadelphia, or Tysons Corner and find out more about our all-inclusive special packages.